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Privacy Policy

PRIVACY POLICY and Eastbourne District Scout Council take the issue of privacy very seriously and we are committed to protecting and respecting our users’ privacy. This Privacy Statement sets out our current data processing practices and should be read in conjunction with our terms and conditions.

If you have any queries or concerns regarding these practices, please contact us.

To support our activities, we need to collect and retain certain data. The “General Data Protection Regulation” (GDPR) dictates how we must treat this data, and one of the things it requires is that we publish a Privacy Notice, that describes to you (the “data subject” – the person whose data we hold) what data we hold, and what we do with it. This document is that Privacy Notice.

Data Controller
The “Data Controller” is the person or organisation responsible for managing the data. For the purposes of this Privacy Notice, the Data Controller is Eastbourne District Scout Council. We can be contacted by clicking the Contact button on the menu above.

Why do we collect data?
The information we collect is used to ensure that we provide the best service to our members and site visitors, by enabling us to operate our contact, site registration and event registration systems effectively, and to enable us to communicate with you. We will collect and use your personal data in our legitimate interests (specifically, it helps us to provide our facilities to you, in a safe, effective and appropriate manner).

What data do we hold?
We keep data about our members and registered site users. The data includes some or all of the following: name, address, telephone numbers, email address. We do not hold financial data.

Where do we get the data from?
In most cases, the information we hold about a data subject is provided by our members and registered site users.

Who has access to the data?
The data is generally accessible to designated officers of Eastbourne District Scout Council, and to no one else. We do not share this information with other organisations (unless legally required to do so).

The information is held on a computer system, to ensure that it is readily accessible to everyone that may need it, and that it can easily be kept up to date and accurate. The data is protected by a system of permissions and passwords, to ensure that the data is not accessible to people who should not have access.

How can a subject know what data is held?
You may see a copy of the data we hold about you and you may ask that we correct any inaccuracies.

You may ask that we delete the data. However, we may deem that the data (or some of it) should be retained, for example, financial records.

If you want to do either of these things, or if you require any further information, please contact the Data Controller by clicking the Contact button on the menu above.

1. The information we collect

The only circumstances in which we will provide any of your personal data to a third party for non-commercial purposes are those contained in this Privacy Policy.

2. Registration information

When you register/book online with, we ask for your name, email address, address, telephone numbers. We usually also capture your IP address at the time you register.

3. Sharing of data

We will not share data supplied by you. We do not store credit card details nor do we share details with any third parties.

4. Advertising may include interactive advertising for other businesses as part of the site operation. 

5. Legal jurisdiction

All personal information and details are held on and processed by computers situated in the United Kingdom.

6. Further information will as part of it’s normal operation send out information emails. Members can choose to opt out of these emails at any time using the links provided.

7. Disclosure of data by order of a Court and Security

We reserve the right to communicate a Member’s personal information as we hold to third parties who are empowered by regulation, statute or order of a court.

We have security measures in place to protect our customer database. Access to this database is restricted internally. However, it remains each person’s responsibility:

  • to keep their password secret
  • to protect against unauthorised access to your personal details
  • to log off from the when not using it; and
  • to ensure against use by anyone else of the service through the machine that the person uses while they are “logged on” to the service
  • to search and obtain only the data specifically required and allowed for relating to their role.

8. Use of cookies by

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site

The table below explains the cookies we use and why.

CookieNamePurposeMore information
First Partyn/aThese cookies are only used internally by the site itself, no information is retrieved or shared. 

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit

To opt out of being tracked by Google Analytics across all websites visit

9. The Data Protection act

You can obtain further information about data protection laws by visiting the Information Commissioner’s website at

10. Contacting

If you want to contact us to raise any questions about this privacy statement, or any general matters relating to, you can contact us via the contact link on the website.

Please use this contact method if you wish to request from us a copy of the personal data we hold about you. Please note that under English law we are entitled to charge you a fee for providing this service.

11. Google Analytics

Visitors to this website who have javascript enabled are tracked using Google Analytics. Google Analytics collects the following types of information from users:

  • Type of user agent (web browser) used, software manufacture and version number.
  • Type of operating system
  • Screen colors (color processing ability of the users screen)
  • Javascript support
  • Flash version
  • Screen resolution
  • Network location and IP address
    • Can include country, city, state, region, county, or any other geographic data.
    • Hostname
    • Bandwidth (internet connection speed)
  • Time of visit
  • Pages visited
  • Time spent on each page of the website
  • Referring site statistics
    • The website (URI) the user came through in order to arrive at this website (example: clicking on a hyperlink from that took the user to this website)
    • Search engine query used (example: typing in a phrase into a search engine like Google, and clicking on a link from that search engine)

This data is only used to optimise our website for our visitors.

This data DOES NOT include any personalised identification information such as

  • Names
  • Phone numbers
  • Email addresses
  • Mailing addresses
  • Bank account numbers
  • Credit card information